Separate website and admissions
The public site and the application system are built, hosted and managed as two unrelated products.
Universities, Colleges & Higher Education
Build the Digital Student Journey —
From Discovery to Learning.
Filari designs and develops higher-education websites, program discovery experiences, enquiry systems, application journeys, payment workflows, student portals, LMS platforms and institutional integrations.
Website
Admissions
Student Portal
LMS
Integrations
Analytics
Built for the people who own the decision
Vice Chancellor
Registrar
Director
CTO / CIO
Admissions Head
Digital Head
Marketing Head
Online Education Team
Engagements begin with a discovery and process-mapping phase, and are scoped as a custom enterprise proposal.
The Problem
Higher Education Cannot Run on Disconnected Digital Journeys.
Most institutions do not lack systems. They have too many, procured at different times, none of which know about the others.
Duplicate student data
The same applicant exists three times, in three formats, with no single identifier.
Static program pages
Programs are hard-coded pages that departments cannot update or compare.
Manual document handling
Certificates arrive by email, get renamed by hand and are verified from a shared drive.
Payment reconciliation
Fees are collected in one system and matched to applicants in a spreadsheet.
Disconnected CRM
Enquiries sit outside the admission record, so counsellors work without history.
LMS separate from admission
An admitted student is created again in the learning platform, manually.
Poor visibility across student journey
No single view of where an applicant stands from enquiry to enrolment.
A student should not experience five disconnected systems while joining one institution.
The Student Journey
Twelve Stages. One Student Record.
Each stage writes to the same record, so nothing is re-entered and every department sees the same applicant.
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Stage 01
Program Discovery
Search, compare and shortlist programs
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Stage 02
Enquiry
Captured with program, source and intake
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Stage 03
CRM
One record from the first interaction
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Stage 04
Counselling
Owned by a named counsellor with a next action
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Stage 05
Account Creation
The applicant gets credentials, not a form
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Stage 06
Application
Multi-step, saved and resumable
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Stage 07
Documents
Uploaded, versioned and reviewed in place
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Stage 08
Fee Payment
Gateway payment with a receipt on the record
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Stage 09
Admission
Decision recorded and communicated
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Stage 10
Student Portal
Profile, status, payments and documents
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Stage 11
LMS
Courses provisioned from the admission record
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Stage 12
Academic Engagement
Learning, assessment and progress
Digital Experience
A Website That Can Carry an Entire Institution.
Multiple schools, hundreds of programs, dozens of editors — and one content architecture underneath.
University Website
The institutional front door, built to hold real depth.
School/department pages
Each school with its own structure, editors and identity.
Programs
Structured program records, not hand-built pages.
Faculty
Profiles, publications and departmental affiliation.
Research
Centres, projects and publications, kept current.
News
Institutional announcements with proper archives.
Events
Calendars, registrations and past-event records.
Campus
Facilities, hostels, location and campus life.
Dynamic CMS
Departments update their own content within guardrails.
International pages
Country-specific information for overseas applicants.
Program search
Filter by school, level, mode, intake and eligibility.
SEO/AEO/GEO architecture
Structured so search engines and AI answer engines can read it.
Application Management
The Application Is the Product. Build It Like One.
Everything an applicant does, and everything your office does in response, on one record.
01
Account creation
Applicants get a login, not a one-time form
02
Multi-step application
Long forms broken into reviewable stages
03
Conditional fields
Questions that change by program and category
04
Document uploads
Typed slots with format and size rules
05
Save/resume
Progress kept across sessions and devices
06
Application status
The applicant can always see where they stand
07
Payment
Application and admission fees, taken in flow
08
Receipts
Issued automatically and stored on the record
09
Notifications
Email and WhatsApp at each state change
10
Admin review
Queues, checklists and decision logging
11
Counsellor assignment
Ownership by program, region or intake
12
Reports
Funnel, source, program and intake reporting
Student Portal
One Login for Everything the Student Needs.
The portal is where the applicant becomes a student. The same account carries their application, their payments and their course information forward.
Profile
Applications
Payments
Documents
Notifications
Course information
Receipts
Status
Support
CRM & Integrations
It Only Works If It Talks to What You Already Run.
Institutions rarely start from zero. The build is planned around the ERP, SIS, gateway and communication tools already in place.
Integration scope is confirmed during discovery, once the existing systems and their APIs are documented.
Lead CRM
Lead-source tracking
Counsellor assignment
Application sync
ERP/SIS
Payment gateway
Email
WhatsApp
Analytics
Third-party APIs
Learning Platform
An LMS That Starts From the Admission Record.
Optional, and custom. When learning is delivered digitally, the admitted student should already exist in it.
How the LMS is scoped
LMS is separately scoped according to users, functionality, storage and integration.
Courses
Content
Assessments
Assignments
Live learning
Recorded learning
Certificates
Progress
Faculty tools
Student analytics
Optional AI
AI Where It Removes Work, Not Where It Adds Risk.
Each assistant is scoped to approved content and a defined task. None of it is switched on by default.
Program discovery assistant
Helps a prospective student narrow programs by eligibility and interest.
Applicant FAQ
Answers admission questions from content your office approves.
Lead summarisation
Condenses a long enquiry history into what the counsellor needs.
Content assistance
Drafts and formats departmental content for human review.
Student-service assistant
Handles routine portal and process questions.
Knowledge search
Search across institutional documents and policies.
AI agent usage is billed separately.
Delivery Model
Ten Phases, Signed Off One at a Time.
No package tiers. Each engagement is scoped from discovery and issued as a custom enterprise proposal.
Discovery
Stakeholders, systems and constraints
Process Mapping
How admission actually runs today
Architecture
Data model, integrations and environments
UX
Journeys, wireframes and interface design
Development
Built in reviewable increments
Integration
ERP, SIS, gateway and communications
Testing
Functional, load and security testing
UAT
Your teams sign off against real cases
Launch
Migration, cutover and go-live support
Support
Post-launch support and iteration
Custom Enterprise Proposal
Scope, phasing, integration effort, timelines and commercials are documented after discovery — not quoted from a price list.
Proof
Verified Education Work, Shared on Request.
Institutional references and case studies are shared during the consultation, with the client's permission. We do not publish impact metrics we cannot evidence.
institution logo
institution logo
institution logo
institution logo
Logo slots are reserved for verified education clients supplied by Filari.
Your Institution Is Complex.
Your Student Journey Shouldn't Feel That Way.
A first conversation covers your current systems, the admission process as it runs today, and where the journey breaks.
Engagements are scoped after discovery and issued as a custom enterprise proposal.